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# How to Deduct Business Travel Expenses?

Business travels are considered deductible expenses when they align with the company's objectives. Additionally, members of the company (board members, shareholders) and employees are eligible for daily allowances (not contractors, though).

For instance, visiting a client in France or sending an employee from your design agency to a web design conference qualifies as deductible expenses. However, **to be eligible as a business travel, it must serve a specific corporate purpose and have a reasonable and defined duration**.

In simpler terms, you can't label a three-month stay in Bali as a business travel just because you plan to 'write about it on your blog,' even if you own a travel blog. Legitimate business travel involves short-term client collaborations (e.g., a couple of weeks), attending conferences, or holding business meetings with company partners.

Before an employee (or yourself) embarks on business travel, register it in Companio. To add and subsequently deduct a business travel, follow these steps:

1. Access the "Travels" section on your dashboard and click the "Add new" button. Make sure that **flights, accommodation, and other significant travel expenses are supported by a proper invoice containing your company’s legal details** and uploaded before the 5th day of the following month. Tickets, receipts, or booking confirmations issued only in the traveller’s name are not accepted as company invoices. You can find details regarding document requirements [here](https://help.companio.co/en/article/can-i-claim-travel-expenses-for-business-trips-e4mq05/).

![](https://storage.crisp.chat/users/helpdesk/website/-/6/b/9/f/6b9fcea44e196000/131-travels_zhs6xw.png)

2. **Complete the form with travel specifics**. Initially, specify whether it's for a member of the company (shareholder or board member) or an employee or contractor. Then, provide origin, destination, and travel dates, state the purpose, and separately list expenses for accommodation and travel in euros. You can include the Daily Allowance for company members or employees (remember, contractors are not eligible for daily allowance, only company members and [Companio Work](https://companio.co/hiring-internationally/) employees).

![](https://storage.crisp.chat/users/helpdesk/website/-/6/b/9/f/6b9fcea44e196000/detail-trip_9lryhp.png)

It's essential to record expenses throughout and after the travel. **Upload all travel-related invoices, such as transportation and accommodation costs, to the travel section**. Keep in mind that personal expenses, like meals, are omitted.

| **IMPORTANT:** Significant travel expenses, such as flights, accommodation, and car rental, must be supported by a proper invoice containing the company’s legal details. For eligible minor travel expenses where obtaining a company invoice is not reasonably possible, such as certain public transport tickets or parking fees, these costs may be covered through the **Daily Allowance**, where applicable. Paying an expense with the company card does not remove the requirement to obtain a valid company invoice.