Can I claim travel expenses for business trips?
Yes, expenses incurred during a valid business trip expenses are deductible. Here are the requisites for deducting them correctly.
Ideally, you should send us at least the PDF document with the ticket payment confirmation that the airline sends you after purchase, including the price, and if possible, you should get an invoice** in the name of the airline. business**. Some airlines allow it, others do not.
If you can't get an invoice from your company for the flight tickets, that's okay. Recently, the Tax Office stated that if you cannot obtain the travel invoices (plane tickets) in the name of your company, all you have to do is upload the ticket and boarding pass purchase document.
Therefore, make sure you keep your boarding passes. Then, you just have to upload them to the platform and we will take care of the rest.
The same thing happens with accommodation expenses like Airbnb. We need at least one full receipt from AirBnB.
In general, hotels can issue invoices for your company without any problem, and it is enough to ask at the reception. If not, they will most likely accept an invoice in your name.
During the trip, certain expenses will appear, such as paying for a short meal or coffee at the airport or paying for an internet connection. While some of these expenses may not be deductible, if your trip is subject to Daily Allowance, it is important to keep the receipts for at least some of them to add them to your business travel report in order to request and justify this allowance. Make sure to collect and submit to the platform at least some of these expenses, such as a receipt for a coffee at the airport, and upload it as non-deductible business expenses.
Before any team member embarks on a business trip, it's important to log the trip in the "Business Trips" section of Companio.
Then, in this FAQ, we explain how to declare travel expenses, both deductible (such as transportation, accommodation, the taxi to the airport, etc) and non-deductible (meals, coffees, internet connection, etc).
Remember that in an emergency, you can pay with your personal card or even cash, and declare it as out-of-pocket expenses later.
Flight tickets
Ideally, you should send us at least the PDF document with the ticket payment confirmation that the airline sends you after purchase, including the price, and if possible, you should get an invoice** in the name of the airline. business**. Some airlines allow it, others do not.
If you can't get an invoice from your company for the flight tickets, that's okay. Recently, the Tax Office stated that if you cannot obtain the travel invoices (plane tickets) in the name of your company, all you have to do is upload the ticket and boarding pass purchase document.
Therefore, make sure you keep your boarding passes. Then, you just have to upload them to the platform and we will take care of the rest.
Accommodation costs
The same thing happens with accommodation expenses like Airbnb. We need at least one full receipt from AirBnB.
In general, hotels can issue invoices for your company without any problem, and it is enough to ask at the reception. If not, they will most likely accept an invoice in your name.
**Non-deductible** travel-related expenses and Daily Allowance
During the trip, certain expenses will appear, such as paying for a short meal or coffee at the airport or paying for an internet connection. While some of these expenses may not be deductible, if your trip is subject to Daily Allowance, it is important to keep the receipts for at least some of them to add them to your business travel report in order to request and justify this allowance. Make sure to collect and submit to the platform at least some of these expenses, such as a receipt for a coffee at the airport, and upload it as non-deductible business expenses.
How to declare them with Companio
Before any team member embarks on a business trip, it's important to log the trip in the "Business Trips" section of Companio.
Then, in this FAQ, we explain how to declare travel expenses, both deductible (such as transportation, accommodation, the taxi to the airport, etc) and non-deductible (meals, coffees, internet connection, etc).
Remember that in an emergency, you can pay with your personal card or even cash, and declare it as out-of-pocket expenses later.
Updated on: 16/09/2024
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