Question 1

How To Download The Entry In The Registry And Articles Of Association?

Accepted Answer

1. Access the e-Business Register

First, you have to enter the company portal and follow these steps:

Go to e-Business Register and click on "login." You will see different options to log in. You can do it with your ID-card (e-resident card), but we recommend you the Smart-ID option if you have downloaded the Smart-ID app, as it's effortless and fast. They will send you a verification code to the app, and that's it!

Go to the "Main information" section and click on the button that says "Change the data."

2. Download the articles of association

In the "Articles of association" section, you can find the articles and download them by clicking on "Download."

3. Download the entry in the registry

Go to the "Registry card" section and click on the PDF on the right at the top. Keep in mind that you will download the entry in Estonian, so if you would like it to be translated, you have to contact a sworn translator, as you can see in the red box of the following image:

Question 2

How can I pay in different currencies with Companio?

Accepted Answer

Estonia’s e-Residency program allows you to have a truly location-independent company. That means that your business can hire employees from anywhere in the world. In fact, Companio’s team is made up of people from all over the world!

One of the most advanced characteristics of Companio is to be able to define the company’s employees, both external and internal.

In addition, you can centralize employee management by adding your payrolls manually or letting us automatically generate them for you.

How to Define a Contract in a Specific Currency?

Defining a contract in a specific currency is very simple. Just go to the section “Employees and salaries” and add a new employee, either internal (a member of the company) or external.

Employees

Fill in their personal data first and click “Next”. You will be asked for some data, including the employee’s salary. You will notice a new “Currency” field, allowing you to set the desired currency of the salary.

Employees

If you ask the system to automatically generate the employee contract for you, the salary will appear in the correct currency.

Do you need help adding different currencies? You can contact our Customer Support team through the chat

Question 3

How to Change the Legal Address of Your Company?

Accepted Answer

To change the legal address and the contact person of your company you have to follow the following 9 steps.

1. Access the Company Registration Portal and Start the

Log into the e-Business Register.
Once inside, you will see a list of your companies. Most probably, there will only be one. Click on the name of your company.
A new screen will appear showing some information about your company. Click on the "Change the data" blue button. When asked "Are you sure you want to start filling out the data change application?", click on "Yes".
You will then see a new screen with some sections containing the data of your company.

2. Alter the Address

Go to the "Contacts" section, locate the address of your company, and click on "Change". Another screen will appear with your current address on the left and a map on the right. In the address field, start typing "Lõõtsa 2A”. A list of matches will appear as shown in the figure below:

Changing Address

Make sure to choose the one where the green pin sits at the building on the right as shown in the image. If you choose one of the other ones, no worries, just go to the map and click on the right pin (the one on the right).

Click on “Save”. You will go back to the previous screen where the right address should now be listed. Make sure the address is correctly specified as shown below (H

Question 4

How Do I Connect My Stripe or Mollie Payment Gateway to Companio?

Accepted Answer

The process is similar if you have a bank account with an API key. These are the steps to follow:

Select the bank account. For this example, we'll use Mollie.

Mollie

To link the Mollie account of your company in the dashboard, you must obtain a special token that allows us to access the Mollie API. Using this key, we can obtain your bank statements automatically to make the bank reconciliation. You can find more information about where you can find your API key on your Mollie's account here, and to get Stripe's API key you must follow these steps.

Mollie 2

That’s it! If the bank account was successfully linked, you'll see this message on the screen:

Mollie 3

Keep in mind that we always ask for read-only privileges, so even if somebody leaks the API keys, the attackers would not be able to do any transfers. We still work hard to ensure our systems are up to date and implement as much protection against attacks as possible.

Question 5

5-Step Annual Report Submission With Companio

Accepted Answer

Preparing your annual report with Companio is very easy! You just have to follow these 5 steps.

STEP 1: Payment

For us to start preparing your annual report, you first have to make the payment of €250 + VAT from Companio's dashboard.

STEP 2: Requisites

Once the payment is made, the accountant will review the requirements and documents necessary for you to prepare and submit your annual report.

When you have collected them, you will receive a notification, and you can start uploading them from the platform.

STEP 3: Preparation & Confirmation

There are 2 possible scenarios: that your company has had profits or losses .

If you have had losses, you have to choose between the 3 different options to balance the company's books: intangible expenses, personal loan, or increase in share capital, as we explained in this article.

STEP 4: Signature

Once all the requirements and documents have been submitted and reviewed by you and the accountant, it is time to review and sign the annual report by all members of the company.

STEP 5: Submission

Once the accountant confirms that the annual report

Question 6

Should I Add VAT to My Invoices?

Accepted Answer

The rule is quite simple and depends on the type of service your company offers and whether it is subject to VAT or not.

| First of all, if your company is NOT subject to VAT, that is, it does not have a VAT number starting with EE, you will NEVER add VAT to your invoices.

Then, what if your company is subject to VAT (VAT liable)?. Let's see.

| If your services require your direct intervention (eg software development, consulting, marketing, etc.) the following rules apply:

If your customer is a B2B (a company) in Europe, with a VAT number, you will not have to add VAT to the invoice (0%). Instead, you add a clause to your invoice like this: “The purchase is liable to Intra-Community supply 0%, Reverse charge”.
If your customer is B2C (individual), or B2B without a VAT number, you add Estonian VAT (20%) to the invoice.
Finally, if your customer is outside of Europe (eg. the United States), you do not add VAT (0%).

| On the contrary, if your services do NOT require your intervention, that is, they are automated (for example, you have created a web application or a downloadable eBook), then you need to get a VAT number from the Estonian authorities and then apply to the OSS scheme as soon as your sales exceed 10,000 euros a year, but we recommend you to do it even before you start selling your products or services.

Then, these rules apply:

If your customer is a European B2B (a company) with a valid VAT number, you do not add

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