Basics
How to Change the Legal Address of Your Company?
To change the legal address and the contact person of your company you have to follow the following 9 steps. 1. Access the Company Registration Portal and Start the Application to Change The Data Log into the e-Business Register. Once inside, you will see a list of your companies. Most probably, there will only be one. Click on the name of your company. A new screen will appear showing some information about your company. Click on the "Change thePopularHow Do I Add, Remove, or Modify Members of My Company’s Board of Directors?
Thanks to e-Residency, you can perform this procedure online in minutes. Requirements for modifying board members ✅ Previously you must have configured the USB reader to work with your e-resident ID card, which will allow you to sign the document digitally. Here we explain how to do it. ✅ It is necessary that you also prepare in advance the resolution of the current members. They agree to modify the struPopularHow to Specify the Beneficiary Owners of Your Company
In order to comply with the Anti-Money Laundering (AML) laws, Estonia has established that companies registered in Estonia must specify who are their beneficial owners. This process, although a mere formality, is mandatory, and does not have any repercussions beyond complying with the AML law. However, failure to comply before the deadline can result in fines or penalties. What is a beneficial owner? Here is an in-depth technical explanation (https://www.rik.ee/sites/www.rik.ee/files/elfinSome readersHow to Update the Person of Contact of Your Company?
To update the contact person of your company, you need to follow these 7 steps. As a prerequisite, you will require a digitally signed consent document (.asice file) from us. If you are our customer, simply contact our customer service to obtain this document free of charge. For step number 7, you need to request a document from us that requires our signature. Please reach out to our customer service to obtain this document. "For step number 7, you need to request a document from us that reqSome readersWhat's the Difference Between Shareholders and Board Members?
Shareholders are the individuals or entities that own company shares, giving them control over that company. The members of the board don’t control the company (unless they are also shareholders), but they make the day-to-day decisions of the business. In a startup context, a board member may be the CEO, CTO, or CMO. Learn more about these roles – and how they relate to your company in Estonia in this article.Few readersWhat Is My Estonian Company Identification Number?
Your company, when accessing the Estonian registry, obtains a registration number. This number, along with the name of your company, serves to identify your company and must be included in the invoices that they send to your clients or send you to your suppliers. They are made up of numeric digits only. You can find yours in the registry entry that the e-Business registry sent you when your company was registered or looking for the name of your company here.Few readersCan I get a phone contract for my business?
Yes, indeed, Telia allows you to get an Estonian phone number for your business and pay it with your corporate bank card or account. You just need to sign up with your e-resident ID. Once you do, select your company name (not your personal name) and you will access a site where you can get a 4G SIM card contract. Unfortunately, the dashboard of Telia is in Estonian and Russian only, so you will need the help of Google Translate. If you still cannot understand anFew readersIs My Estonian Company Information Public?
Yes. Estonia is proud to have the most transparent business system in the world. All registration information of your company will be public and can be consulted by anyone on the internet, including: Company name. Registry number. VAT number. Legal address. Public email and contact numbers. Company members, names, surnames, and nationality, including shareholders and directors. Taxes paid in each fiscal year.Few readersHow to Get the creditinfo.ee Document?
To get it you will have to pay a fee, but it is not necessary to have a bank account in Estonia, you can pay it with your personal account. This is the process: Enter the following page. Click on the part in English at the top right. Search your company. Another page will appear with your company. You must click where it says "Beneficial owners, ownership and control structure" And then click where it says "As Business Customer" A page will appearFew readersWhy Do I Receive Spam After Registering My Company?
You may receive spam emails in your inbox after registering your company. Before we tell you why, keep in mind that we do not sell or share that data with third parties. We understand that it can be annoying to receive spam. Still, even if you received this email before registering your company with the e-Business Register, Companio is not involved. Why Is This Happening? This happens because your company email and other registration data appear publicly (https://help.companio.cFew readers
Share Capital
How to Declare the Share Capital?
You first have to pay the share capital, for which the shareholders must transfer the money from their personal accounts to the company's bank account in the correct percentage. This implies that each shareholder would calculate their share according to the distribution of shares among the shareholders (percentage of shares), and the total amount of share capital that is declared in the registry of the companyPopularWhat Is the Share Capital of a Company?
Share capital is the money that guarantees the protection of the partners of a limited company. Share capital establishes the maximum responsibility that can be attributed to a company when it incurs debts or problems with justice. It is the company, not its members, the one liable to pay for these problems, to the maximum of the share capital. This, therefore, protects the business partners.Some readersShare Capital in Estonia: How to Increase It
Please keep in mind that you can increase the share capital even if you haven't paid or registered any share capital before. However, this applies to the companies registered before February 2023, as those registered after this date must pay the share capital right after opening the bank account. You can also increase the share capital online from the e-Business Register. These are the steps to follow to increase the share capital: ChanSome readersHow can the founder of the company add funds?
There are two options: increasing the share capital or through a loan from the founder. Although we recommend the first solution, we are going to explain both: The usual way of contributing funds to the company by the founders is by increasing the share capital. If you want to know how to do it, click here. Another option, although we do not recommend it, is that the founder makes a "loan" toFew readers
Company Documents
How To Download The Entry In The Registry And Articles Of Association?
1. Access the e-Business Register First, you have to enter the company portal and follow these steps: Go to e-Business Register and click on "login." You will see different options to log in. You can do it with your ID-card (e-resident card), but we recommend you the Smart-ID option if you have downloaded the Smart-ID app, as it's effortless and fast. They will send you a verificaPopularHow to Sign a Document Digitally with Digidoc
Steps To Follow To sign a document using DigiDoc, follow these steps: 1. Set Up Connect your e-resident card to your computer and ensure you have installed the necessary drivers and plugins. We explain how to install the e-resident card and solutions to frequent problems in this article. After that, open DigiDoc. Keep the document you want to sign handy. Ensure that your card appears at the top in green and showPopularI Need Some Documentation of My Company
You may be asked to get a specific document for your company for different reasons. Investors, banks, partners, or governmental authorities may request them. But do not worry, Companio is here to help you! We will obtain them from the registry, notarise them, add the required apostille (if necessary) and deliver it to you. Below you can see a list with the prices for each one of these documents: |—Some readersHow Do I Get Registration and Payment of Notarized Share Capital in English-Estonian or Spanish-Estonian
In order to register the share capital of your company, you need to make an application in the register attaching proof of payment or a report signed by the bank that proves that the share capital has been paid, and it has to be in Estonian and digitally signed. The problem is that some banks are not able to deliver said documentation with these requirements, so it is necessary to make a sworn translation, sometimes notarized, and with an apostille so that the authorities accept the banFew readersHow Do I Provide Proof of My Estonian Business Address?
Some online banks require proof of the company’s address. For a standard company, this normally means an office rental contract or a utility bill. As an e-resident, with a virtual office, perhaps even travelling around the world, you cannot normally provide any of these documents. However, in this case, online banks understand that for companies created by e-residents, the effective address of the business is the address where the company operates. This place, which is normally outside of EstoFew readersHow Do I Obtain the Official and Apostille Documentation Of My Company With Companio?
Do you need the official apostille documentation for your company because the bank has requested it? Don't worry, Companio does all the paperwork for you. The service pack includes: Entry in the registry: this is what proves that the company is incorporated. Articles of association: they contain the organic and regulatory structure of your company. Postal and digital delivery of documents: we deliver digital copies and we send you physical copies. Help and support: we gFew readersHow Do I Get a Physical Address for My Estonian Company?
As part of our services, and subject to a monthly accountancy plan subscription, you get a virtual office for your company. That includes a person of contact and legal address for your company in Estonia. While this is a physical address, bear in mind that it’s a virtual office. It’s not an office that your company has rented, so you won’t have any utility bills or rental agreement documents. This address will also be shared with other companies. If you need to rent facilities in EFew readersHow Do I Get the Entry in the Registry and the Articles of Association?
You can get them online and download them from the e-Business Register. In this article, we explain step by step how to do it.Few readersHow to Fill Out the W8-Ben Form?
If you receive payments from the US, you may need to complete Form W-8BEN to prove that you are not a US citizen or resident and, therefore, not subject to the same tax rate as US citizens and residents. To complete it, you will need to follow these steps: Write the name of your company and select its entity type (e.g., private foundation, corporation, etc.). Check the box that applies to your FATCA status (Foreign Account Tax Compliance Act). As a non-US entity, it would not cFew readers
Liquidation
How Do I Close My Company With Companio?
Closing a company is generally a complex process, more than opening it. This is because the financial authorities have to make sure the business is no outstanding debt, the bookkeeping is in order, and the company has paid all due taxes. To close your company you will need a “liquidator”, but don’t worry, we got you covered. Companio will help you thought out the process. What’s the price? The price for closing your company is €450 + VAT (if applicable). How does the liquidation processSome readersCan I Sell My Company?
Yes, you can sell your company. You can contact the notary to finalize the process correctly. You will have to add the new owner or owners as board members and shareholders, and then you can delete yourself. You can do it online or you can visit a notary in Estonia. If you want to do it online, the share capital must be, at least, €10.000, fully paid and registered. You can also do it faster by physically visiting the notary in Estonia. In this case, there is no need to increFew readers