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How to Update the Person of Contact of Your Company?

To update the contact person of your company you have to follow the following 7 steps.

Requisites: first of all, you will need a consent from us digitally signed (.asice file). If you are our customer, just contact us to get this document for free.

1. Access the Company Registration Portal and Start the Application to Change The Data

Log into the e-Business Register.
Once inside, you will see a list of your companies. Most probably, there will only be one. Click on the name of your company.
A new screen will appear showing some information about your company. Click on the "Change the data" blue button. When asked "Are you sure you want to start filling out the data change application?", click on "Yes".
You will then see a new screen with some sections containing the data of your company.

If your contact address is not located at Harju maakond, Tallinn, Lasnamäe linnaosa, Lõõtsa 2A, 11415, please proceed to step 2. If your contact address is already at that location, you may skip ahead to step 3.

2. Set Up the Address

Go to the "Contacts" section, locate the address of your company, and click on "Change". Another screen will appear with your current address on the left and a map on the right. In the address field, start typing "Lõõtsa 2A”. A list of matches will appear as shown in the figure below:

Changing Address

Make sure to choose the one where the green pin sits at the building on the right as shown in the image. If you choose one of the other ones, no worries, just go to the map and click on the right pin (the one on the right).

Click on “Save”. You will go back to the previous screen where the right address should now be listed. Make sure the address is correctly specified as shown below (Harju maakond, Tallinn, Lasnamäe linnaosa, Lõõtsa 2A, 11415).

If all looks good, click on “Save the changes”.

3. Add Us as the Contact Person and Remove Previous One

Go to the “Persons" section. You will see a new screen where you appear as a “Management board member”. Down below you will see the "Contact person" section where there may be another person or company listed. If that happens, you need to delete this person first. In order to do that, click the “Delete” button corresponding to that person.
Now you can Add us as a person of contact by clicking on the "Add contact person" button.
You will see a form in the “Contact person addition” section. Click on "Legal" and then, fill in our information:

Business name: CompanioEstonia OÜ.
Registry code: 14522788.
Country of the registry code: Estonia.
Email: [email protected].
Address field: replace the address like you did in the previous section (entering Lōōtsa 2A and selecting the right pin in the map).

4. Add the Documents for the Petition

The mandatory one is the consent document from us (.asice document). Ask us for this document and then in the area to upload documents, upload the document with the consent we gave you in .ASICE format (NOT in any other format such as .DOCX or .PDF) and select “Consent of Contact Person” as the type of document.

Now it’s time to sign the petition by clicking on the “Confirmation of the application” button.

5. Confirm and sign the Petition

Click on “Check the details of the entry petition”.
Click on the “Sign” blue button. Wait until the pop-up appears to choose your certificate, and enter your PIN 2.
If the signature process succeeds, you will see the signature tick next to your name.

6. Proceed to Payment

Next, usually you don't need to pay any state fee if the legal address of your company didn't change. Otherwise, you may need to pay the state fee for the change in legal address and person of contact (€25). In that case, please, follow these instructions:

Select “Payment of the state fee in a bank office or in the internet bank”, and choose “View details for making a payment”. You will see a screen with all the information for the payment.
Choose any of the bank account IBANs for the payment.
Go to your online bank website and do the payment. Then go back to this page, close the pop-up, and click on “Confirm Payment”.
Now you can proceed to submit the application to the registry.

7. Send the Petition to the Registry

The last step in the process is to submit the changes in the application to the registry. To do this, simply proceed to the submission in the "Submission of application" section.

You will receive an email from the registry confirming that the application has been submitted.
If there is an error or a document is missing, you will also receive an email, but be sure to check the Business Registration Portal regularly as information will be updated there. Your application will appear in the list of "Applications" with the name of your company.

As always, if you find trouble updating the legal address or person of contact, send us a message and we will help!

Updated on: 10/05/2023

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