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Can I claim travel expenses for business trips?

Yes, we have the requirements to declare the expenses of flight tickets and accommodation.

Flight tickets

Ideally, you should send us at least the PDF document with the ticket payment confirmation that the airline sends you after purchase, including the price, and if possible, you should get an invoice** in the name of the airline. business**. Some airlines allow it, others do not.
If you can't get an invoice from your company for the flight tickets, that's okay. Recently, the Tax Office stated that if you cannot obtain the travel invoices (plane tickets) in the name of your company, all you have to do is upload the ticket and boarding pass purchase document.

Therefore, make sure you keep your boarding passes. Then, you just have to upload them to the platform and we will take care of the rest.

Accommodation costs

The same thing happens with accommodation expenses like Airbnb. We need at least one full receipt from AirBnB.

In general, hotels can issue invoices for your company without any problem, and it is enough to ask at the reception. If not, they will most likely accept an invoice in your name.

How to declare them with Companio

We need you to upload all this information to the platform. Every month, we collect all the invoices and bank statements of the previous month and with these data, we do the accounting.

To be able to do it on time, you must upload all invoices and bank statements for the month before the 5th of the following month. This will give us enough time to do your accounting correctly. As an example, for accounting for August, we need access to all invoices and bank statements by September 5th.

In an emergency, you can pay with your personal card or even cash, and declare it as out-of-pocket expenses later.

Updated on: 13/10/2023

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