Which Transactions Need Document Matching for Bank Reconciliation?

To complete your bank reconciliation correctly, certain types of transactions require supporting documents. Below is a clear overview of each matching type and whether documentation is needed.

1. Sales Invoice (Incoming Transaction)

Document required: Yes

You must upload a sales invoice that includes your customer’s details. This allows your accountant to match the incoming payment with the correct invoice.

2. Purchase Invoice (Outgoing Transaction)

Document required: Yes

Upload an invoice or receipt from the seller related to the purchase. The document must show the seller’s details.

3. Bank Fee

Document required: No

These are automatic charges from your bank; no additional documentation is needed.

4. State Fee

Document required: No

Payments made to public authorities (e.g., state fees, registration fees) do not require supporting documents.

5. Personal Loan

Document required: No

These are transfers from you (the shareholder/board member) to your company. No document is required.

6. Daily Allowance

Document required: No

These are payments to a board member for a registered business trip in Estonia. However, you must select the related business trip during reconciliation.

7. Refund

Document required: No

Refunds for goods or services that were not delivered do not require supporting documents.

8. Internal Transfer

Document required: No

These are movements between your own company bank accounts. You only need to select the receiving account to match the transaction correctly.

9. Cost of Entertaining Guests

Document required: No

This includes expenses such as coffee or meals incurred for entertaining guests. These expenses are not supported in Companio. No specific document is required for this type of transaction, but taxes will be paid on these expenses. Please pay for these non-business expenses with your personal funds.

10. Share Capital Contribution

Document required: No

It refers to an amount made by one of the shareholders towards the share capital, either partially or in its entirety. No additional documentation is needed.

11. Dividends

Document required: No

It represents a payment made by the company to one of its shareholders as a profit distribution after the Annual Report, provided that the company generated profits.

12. Donations

Document required: No

Donations made to organizations or NGOs do not require extra documentation.

13. Board Member Salary

Document required: No

It refers to a salary paid to a board member who is officially registered as such with the Estonian Employment Office.

Updated on: 18/11/2025