How to Submit My Annual Report With Companio

Submitting your annual report with Companio is a guided, step-by-step process designed to ensure legal compliance while keeping things as clear and manageable as possible. You just have to follow these 5 steps:

Step 1: Payment and Report Creation

When the annual report period begins, you’ll receive notifications via email, newsletter, and directly on your Companio 2.0 dashboard. To start the process:

• Log in to the Companio 2.0 dashboard.
• Click on the banner you'll find in your Homepage to start the process.
• Complete the payment.

Once the payment is completed, a new annual report is created, and your assigned accountant is notified to begin working on it.

Step 2: Requisites, Documents, and Pending Transactions

After payment, we will review your account and identify everything needed to prepare the annual report. This step is where all pending items must be resolved before the report can be prepared. You may be asked to:

• Upload missing invoices or documents.
• Match bank transactions with the correct invoices or explanations.
• Clarify transactions that were not properly matched during the year.

This can include unmatched transactions, such as:

1. Incoming transactions (positive bank amounts). Unmatched incoming transactions usually occur when money was received without proper documentation:

• Advance payments from clients: Upload the related sales invoice. If it was never issued, you can still issue it now. If issuing an invoice is not possible, the amount should be refunded.
• Payments from board members: These must be justified with a sales invoice issued to the board member. If this is not possible, the amount should be refunded.
• Small incoming amounts: Depending on the transaction, these can be matched as Commission Earnings, Bank Cashback, or State Refund. If none apply, contact support for guidance.

2. Outgoing transactions (negative bank amounts). Unmatched outgoing transactions usually involve expenses without invoices or unclear bank descriptions:

• Advance payments to suppliers: Upload the purchase invoice. If it cannot be obtained, the amount can either be refunded by a board member (matched as Refund for personal expenses) or treated as a Non-business expense, which may result in a 25% tax liability.
• Transactions with unclear descriptions: Upload the relevant invoice or contact support with an explanation so the accountant can advise on the correct matching.

All requested documents must be uploaded directly to the platform, and all transactions must be matched correctly. Once everything is completed, you must confirm that all requisites are completed so we can proceed. If you’re unsure about the available matching options, you can check out this FAQ.

Step 3: Preparation and Confirmation

Once all requisites, documents, and pending transactions are resolved, we will start preparing the annual report. At this stage:

• We review and validate all information.
• The Statement of Financial Position and Profit and Loss Statement are prepared.
• You will be able to review these documents and either approve or reject them if corrections are needed.

Two scenarios can occur here: you may have had profits or losses. If you have incurred losses, you must choose between three different options to offset these losses: intangible expenses, personal loan, or increase in share capital, as explained here.

Step 4: Signature

After the annual report has been reviewed and approved, all company members must digitally sign it. Each required signer will receive a notification and must complete the signature before the report can be submitted.

Step 5: Submission

Once all signatures are completed and confirmed by the system, Companio submits the annual report to the Estonian authorities on your behalf. You will receive a confirmation message once the submission is successful, and you’ll also have the opportunity to provide feedback on the process.

Deadlines

• The period to request the annual report for your company begins on January 1 and ends on March 31.
• The deadline to upload all the required information to our accountants is May 31, so our accounting department has enough time to prepare your report.

Updated on: 18/12/2025