How to Update the Person of Contact of Your Company?
To update the contact person of your company, you need to follow these steps.
As a prerequisite, you will require a digitally signed consent document (.asice file) from us. If you are our customer, simply contact our customer service to obtain this document free of charge.
Begin by logging into the e-Business Register. Select the means of authentication - ID card, Smart-ID or mobile ID and log in to the system.
After successful authentication, press the "My Undertakings" button on the home page
If the legal entity related to you appears in the list on the opened page, click on the name. Then you will see the page of the legal entity, and to start the change entry application, you need to press the "Change data" button
- If the legal entity is not displayed in the list, but you have the rights to change the data, click on the link "Look for a Company" in the "Search for a legal person" section on the right, at the bottom of the page. You can then enter the company name or registry code and search.
- You must select the desired company from among the search results by clicking on the name of the company, then clicking on the "Change the data" button and confirm that you have the rights to change the data.
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A change of entry application form will open for you, where you can add a Term of office to the contact person's data in the "Persons" section. First click the "Change" link at the end of the Contact person data line.
Then enter the term of office of the contact person in the form that opens.
Type in the address provided: "Lõõtsa 5". The complete address is “Harju maakond, Tallinn, Lasnamäe linnaosa, Lõõtsa 5”. It is crucial to enter this address exactly as shown to display the correct options. Choose the one in the upper right corner, as the photo below indicates.
Mark the pin in the top right corner of the map to make it turn green, just like in the photo.
Also, provide your email and contact number for communication purposes. Don't forget to click on the "Save" button.
The contact person's consent must also be added to the application in the "documents" section, either as a file digitally signed by the contact person (file type "Contact person's consent")
If consent is not attached as a document, the contact person must digitally sign the entire application in the e-Business Register portal at the "Signing" stage.
Next, you have to move to the signing stage, where the board member of the legal entity must sign the application. If the contact person's consent is not attached as a digitally signed document to the application, the contact person must also sign. To sign, press the "Sign" button. You can only sign with an Estonian authentication tool - ID card (including e-residency card), smart-ID, mobile ID.
If all the necessary persons have signed the application, proceed to the application submission stage and submit the application to the register
If only the term of office of the contact person has been added or changed in the application, the state fee does not have to be paid.
However, if a new contact person is added (or other information has changed), a state fee must be paid
Please feel free to reach out to us if you encounter any difficulties or have further questions. Our dedicated customer support team is here to assist you.
As a prerequisite, you will require a digitally signed consent document (.asice file) from us. If you are our customer, simply contact our customer service to obtain this document free of charge.
1. Access the Registry
Begin by logging into the e-Business Register. Select the means of authentication - ID card, Smart-ID or mobile ID and log in to the system.
2. Navigate in the e-Business Portal
After successful authentication, press the "My Undertakings" button on the home page
3. Change the Data Information
If the legal entity related to you appears in the list on the opened page, click on the name. Then you will see the page of the legal entity, and to start the change entry application, you need to press the "Change data" button
- If the legal entity is not displayed in the list, but you have the rights to change the data, click on the link "Look for a Company" in the "Search for a legal person" section on the right, at the bottom of the page. You can then enter the company name or registry code and search.
- You must select the desired company from among the search results by clicking on the name of the company, then clicking on the "Change the data" button and confirm that you have the rights to change the data.
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4. Update Address
A change of entry application form will open for you, where you can add a Term of office to the contact person's data in the "Persons" section. First click the "Change" link at the end of the Contact person data line.
Then enter the term of office of the contact person in the form that opens.
Type in the address provided: "Lõõtsa 5". The complete address is “Harju maakond, Tallinn, Lasnamäe linnaosa, Lõõtsa 5”. It is crucial to enter this address exactly as shown to display the correct options. Choose the one in the upper right corner, as the photo below indicates.
Mark the pin in the top right corner of the map to make it turn green, just like in the photo.
Also, provide your email and contact number for communication purposes. Don't forget to click on the "Save" button.
5. Upload the Documents
The contact person's consent must also be added to the application in the "documents" section, either as a file digitally signed by the contact person (file type "Contact person's consent")
If consent is not attached as a document, the contact person must digitally sign the entire application in the e-Business Register portal at the "Signing" stage.
Next, you have to move to the signing stage, where the board member of the legal entity must sign the application. If the contact person's consent is not attached as a digitally signed document to the application, the contact person must also sign. To sign, press the "Sign" button. You can only sign with an Estonian authentication tool - ID card (including e-residency card), smart-ID, mobile ID.
6. Submit the Application
If all the necessary persons have signed the application, proceed to the application submission stage and submit the application to the register
No State Fee Payment (if applicable)
If only the term of office of the contact person has been added or changed in the application, the state fee does not have to be paid.
However, if a new contact person is added (or other information has changed), a state fee must be paid
Please feel free to reach out to us if you encounter any difficulties or have further questions. Our dedicated customer support team is here to assist you.
Updated on: 13/01/2025
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