Basics
What’s a Correct or Valid Invoice? Data Checklist
When creating invoices for business transactions, whether for sales or purchases, certain key elements must be included to ensure the invoices are correct or valid. Keep in mind that these elements are essential for businesses operating in standard currencies like euros or dollars and do not apply to cryptocurrency companies. Sales Invoice Data A) CUSTOMER INFORMATION For businesses ✅ Company name. ✅ Registration number. ✅ VAT number (if applicable): Find out if you need VATSome readersShould I Add VAT to My Invoices?
The rule is quite simple and depends on the type of service your company offers and whether it is subject to VAT or not. Then, what if your company is subject to VAT (VAT liable)? Let's see. If your customerPopularDo I Need a VAT Number to Invoice My Customers?
You do not need a VAT number to invoice your customers, even your European customers. From the moment your company enters the company registry, you can issue invoices, but remember that you’ll need a bank account or another payment method to be paid by them. How Do I Know if a Company or Freelancer Has a Valid VAT Number? You must make sure when dealing with a European company, that they are really registered as VAT operators and have a valid VAT number. Some companies or professionals mayFew readersHow to Add an Invoice in a Specific Currency?
To generate an invoice in a specific currency, follow these steps: In the left-hand menu, go to the "Invoicing" section and click on "New Invoice". Select an existing customer. If you haven't added this customer, head to the "Customers" section in the panel and input all the details. Now you can select the invoice items. Use the "Currency" field to choose the correct currency for the invoice. If you want to review the invoice before generating it, click "Preview Invoice". Once saSome readersCan I Use My Current Invoicing Software With Companio?
As part of being our customer, you have access to Companio’s all-in-one accounting dashboard, allowing you to upload your sales and purchase invoices, as well as bank statements, every month, and forget about the rest. Our goal is to prevent you from having to deal with paperwork, bureaucracy, and spreadsheets, so you can focus on growing your business. You can use another invoicing program if you want, but remember that we require you to upload all invoices and bank statements to our platforFew readersCan a Customer Invoice in Crypto?
Yes. You can invoice in crypto, as receiving payments in cryptocurrency is one of the supported activities in our Premium plan. To do so, your business must use a dedicated corporate crypto wallet. This wallet must be opened in the name of the company, similar to a traditional bank account or fintech solution, and company funds must always remain strictly separated from the personal finances of shareholders, directors, or other individuals. We currently support corporate wallets holding the foFew readersAre Stripe Receipts Valid Invoices for Accounting and VAT Purposes?
No. Stripe receipts are not valid legal invoices and cannot be used for accounting, VAT reporting, or tax compliance in the European Union. Stripe receipts only confirm that a payment was made. They do not replace a legally compliant invoice. Why Stripe Receipts Are Not Valid Invoices Stripe receipts typically do not include the mandatory elements required by EU invoicing regulations, such as: A unique and sequential invoice number Full legal details of the seller and the buyeFew readers
Troubleshooting
What Happens if the Date of Issue of the Invoice Does Not Coincide With the Date of Payment?
The invoice date of the sale and the payment do not have to be made at the same time. It can happen that after sending the invoice, it may take a few days or even a week until you receive the payment. It is important that this term is reasonable (less than a month), and that you receive the payment on the same day or before creating the invoice. For customers who do not pay on time, our recommendation is that you take some precautions when issuing invoices, and also include a late paymenFew readersHow can I generate accounting-compliant invoices from Shopify?
Shopify is an excellent platform for managing online sales, but the invoices and order documents it generates by default are designed for e-commerce operations, not for accounting or tax reporting. Because of this, Shopify invoices often do not include all the financial information required for proper bookkeeping or tax compliance. Why Shopify invoices are not accounting-compliant Invoices generated directly by Shopify frequently lack key financial details, such as: A clearFew readers