Invoices
How to Add an Invoice in a Specific Currency?
To generate an invoice in a specific currency, follow these steps: Go to the “Sales” section on the Companio platform. Click the "New Invoice" button at the top right. Then select a contact to issue the invoice or add a new one, and click "Next". Now you can select the invoice items. Use the "Currency" field to choose the correct currency for the invoice. When you are finished the system will generate the invoice document in PDF, specifying the correct currency. Make sure you applyPopularHow to Properly Invoice and Report Your Google AdSense Revenue to Tax Authorities?
Some platforms, like Google, make it challenging to properly report the revenue earned through their services. Specifically, Google AdSense does not provide tools for vendors to generate invoices for the revenue they receive, which can complicate reporting to tax authorities. This FAQ will guide you step-by-step on how to issue and report invoices for your Google AdSense earnings. Generating an Invoice for Google AdSense Revenue Google AdSense does not issue or request sales invoices for thFew readersHow to Upload My Invoices to Companio Monthly?
Uploading your sales and purchase invoices and keeping the monthly accounting up to date is very easy if you do it with Companio! These are the steps to follow: Whether you want to upload your sales or purchase invoices, go to the left section and choose the respective tab. To upload sales invoices, select “upload” and drag and drop your files. You can select whether you want to upload them for the current or previous month. For purchase invoices, click on the "Upload invoicFew readersDuplicate Error Message When Uploading Invoices
While uploading invoices to our platform, you may encounter an error message indicating that the invoice you are trying to upload is already duplicated. We want to clarify how this process works: The system not only checks the physical file name but also performs an internal check of the file's content. This means that if you receive a duplication notification, it could be because not only does the file name match but also because the content of that invoice is already recorded in our system.Few readersInvoice Forwarding Email: Automating the Sending of Your Invoices
Imagine 2 possible scenarios: Your company is paying for a subscription to a service that sends you invoices every month by email. This means that every month, you have to receive the email, download the invoice, log in to Companio, and upload the file to the “Expenses” section. Your online store generates a sales invoice every time a customer purchases one of your products. When you receive the email, you need to save the document to your computer and later upload it to your Companio dashboSome readersHow to Appeal the Rejection of a Document in Companio?
Has your invoice been rejected, and do you believe there has been a misunderstanding? Here's how to appeal the rejection of a document in Companio: Steps: Log in to Your Account: Access your Companio account using your credentials. Go to the Invoices Section: Navigate to the "Invoices" section on the main dashboard. Find Your Rejected Document: Rejected invoices will be clearly marked in the corresponding section, either "Purchases" or "Sales." Review the ReasoFew readersHow To Match An Invoice I Paid With My Personal Funds?
Imagine the situation: you go on a business trip to Rome to work for a client, and you inadvertently pay for the flight tickets with your personal card (or you don't have access to your business card at the moment). As you know, this is totally fine, it's called Out of pocket expenses, and you can refund the money later from your corporate account to your personal account. But how do you match the invoice, given thatFew readersWhat Can I Do If My Invoice Has Been Rejected?
If your invoice has been rejected or deemed invalid, you will receive an email informing you of the situation and which invoice or invoices are affected. The first step is to understand why the rejection occurred. Generally, this is because the uploaded documents are not valid or correct invoices. They may be screenshots of payments, personal expenses (such as coffee, meals, or cinema tickets), low-quality photos of receipts, or unreadable docuFew readersHow To Import Your Invoices In Companio With The Automatic CSV Invoice Import Functionality
The CSV Invoice Import Functionality allows our PREMIUM users to add all their invoices from a CSV file directly from the dashboard. Our system will parse a specially crafted CSV file and generate the invoices contained therein in PDF, adding them to your sales invoices automatically. Prepare the CSV report First, you need to prepare the CSV document. There is a specific format you need to follow to define your invoice entries. You can find the CSV template here (https://api.companio.co/uFew readersHow To Match One Invoice With Multiple Transactions Or Vice versa?
To match one invoice with multiple transactions, follow these instructions: 1. Upload your invoice to the Companio dashboard. Go to the Sales or Purchases section (depending on the type of your invoice) and use the "Upload" button to go to the document uploading area. Drag and drop your invoices there. Ensure you note whether you are uploading the invoice for the current month or the previous one to easily locate the document later in your list of invoices. 2. Match the invoice wiFew readers
Bank Reconciliation and Transactions
Matching Options for Transactions and How to Choose the Right One
Accurately matching your transactions is essential for maintaining clean financial records, ensuring seamless bookkeeping, tax compliance, and providing a clear overview of your business finances. Below, you'll find various matching options available in Companio, each serving specific purposes. Sales Invoice: Description: Matches incoming transactions with sales invoices issued to your customers. Use to: Match transactions with invoices for digital services or goods delivered by yoFew readersI Can't Unlink A Transaction That Was Matched As Non-Business Expense By The Accountant
Why can’t I unlink a transaction that has been matched as "Non-business related expenses" by the accountant? When our accountants certify that a purchase is a non-business related expense, they mark it as such in the corresponding report. This process is essential for maintaining accurate financial records and compliance with tax regulations. Here are the primary reasons why a transaction may be marked and not unlinked: Personal Expense: The transaction is likely a personal expenseFew readers
Payments
How to Add a New Payment Method?
Adding a new payment method to pay your monthly fee is quick and easy! Just follow these steps: Navigate to the "Billing" section on the left-hand side of the platform. At the bottom of the page, you'll see a button labeled "Add New Payment Method." Click on it. Select the payment method that suits you best - a card or SEPA direct debit. Then, fill in the required fields with the relevant information, such as card number or IBAN. You can create a new virtual card (https://help.companio.Few readersHow to Retry a Failed Payment on Companio?
If a payment fails and you want to ensure it goes through correctly, follow these steps: Remove the current payment method. Go to the "Billing" section and check for any issues with your current payment method. If it has failed or is causing problems, remove it before proceeding. To do this, click on the three dots on the right-hand side of the card and select "Delete." Confirm that you want to delete it toFew readers
Others
How Do I Add a New User in Companio?
Follow these steps: Go to the "Settings" section. Select "Users." Scroll down to the bottom of the page. You will see a blue box. Click on the button that says "Add User." Fill out the formFew readersHow Can I Link My Corporate CryptoWallet In Companio?
Companio supports corporate crypto wallets for several cryptocurrencies in the PREMIUM plan. The activities supported with cryptocurrencies are clearly specified in our terms and conditions, and we briefly explain them here. So let's say you want to receive payments in crypto or pay your providers in crypto, how can you do that with Companio? Open a CryptoWallet for your company From the point of view of accounting, a crypto-wallet is similar to a regular bank account. You need to keepFew readersUnderstanding Deductible and Non-Deductible Business Trip Expenses
1. What expenses are deductible on a business trip? Deductible business trip expenses include costs directly related to your travel such as accommodation and transport expenses (including flights). To ensure these expenses are deductible, it is essential that you obtain and retain valid invoices. Please upload these invoices under the "Purchases" section of the Companio dashboard for proper accounting and reimbursement. 2. Which expenses are non-deductible and how are they handled? Non-Few readersHow Do Loans Work In Companio. Can I Lend Money To My Business?
Companio offers flexible support for three types of loans: Loan from a Board Member to the Company: A board member lends money to the company. Intercompany Loan (from Your Company to Another Business): Your company lends money to another business. Loan from Another Business to Your Company: Another business lends money to your company. Unsupported Loans: Loans from your company to an individual are not permitted, as this would require a financial license (similar toFew readers