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Learn to register, open and close your company.
How to Change the Legal Address of Your Company?
To change the legal address and the contact person of your company you have to follow the following 9 steps. 1. Access the Company Registration Portal and Start the Log into the e-Business Register. Once inside, you will see a list of your companies. Most probably, there will only be one. Click on the name of your company. A new screen will appear showing some information about your company. Click on the "Change the data" blue button. When asked
How to Specify the Beneficiary Owners of Your Company
In order to comply with the Anti-Money Laundering (AML) laws, Estonia has established that companies registered in Estonia must specify who are their beneficial owners. This process, although a mere formality, is mandatory, and does not have any repercussions beyond complying with the AML law. However, failure to comply before the deadline can result in fines or penalties. What is a beneficial owner? [Here is an in-depth technical explanation](https://www.rik.ee/sites/www.rik.ee/files/elfin
What's the Difference Between Shareholders and Board Members?
Shareholders are the individuals or entities that own company shares, giving them control over that company. The members of the board don’t control the company (unless they are also shareholders), but they make the day-to-day decisions of the business. In a startup context, a board member may be the CEO, CTO, or CMO. Learn more about these roles – and how they relate to your company in Estonia in this article.
What is the share capital of a company? How do we pay it?
Share capital is the money that guarantees the protection of the partners of a limited company. Share capital establishes the maximum responsibility that can be attributed to a company when it incurs debts or problems with justice. It is the company, not its members, the one liable to pay for these problems, to the maximum of the share capital. This, therefore, protects the business partners. The minimum share capital in Estonia for an OÜ company (limited company) is €2500. That
Is My Estonian Company Information Public?
Yes. Estonia is proud to have the most transparent business system in the world. All registration information of your company will be public and can be consulted by anyone on the internet, including: Company name. Registry number. VAT number. Legal address. Public email and contact numbers. Company members, names, surnames, and nationality, including shareholders and directors. Taxes paid in each fiscal year.
Can I get a phone contract for my business?
Yes, indeed, Telia allows you to get an Estonian phone number for your business and pay it with your corporate bank card or account. You just need to sign up with your e-resident ID. Once you do, select your company name (not your personal name) and you will access a site where you can get a 4G SIM card contract. Unfortunately, the dashboard of Telia is in Estonian and Russian only, so you will need the help of Google Translate. If you still cannot understand an
How to Get the Creditinfo Document?
To get it you will have to pay a fee, but it is not necessary to have a bank account in Estonia, you can pay it with your personal account. This is the process: Enter the following page. Click on the part in English at the top right. Search your company. Another page will appear with your company. You must click where it says "Beneficial owners, ownership and control structure" And then click where it says "As Business Customer" A page will appear
How Do I Sign My Company Registration Application in Estonia?
First of all, if you haven’t installed the card reader software and activated the plugins of your browser you have to do it to sign the application. We explain how to do it in this article. If you have configured your card reader already, these are the steps you must take to sign the registration of your company in Estonia: Confirm your business email. First, you need to confirm your company email, the one you sp
What Is the Fastest Way to Register My Company in Estonia?
The main advantage of having a business in Estonia is that you don't even have to visit the country to register your company. The fastest way of doing that is using a trusted business service provider such as Companio. You just have to follow these 6 steps: Obtain the e-Residency. Choose the name of your company. Identify the members of your company. Pay the share capital. Open a bank account for your business. Get the VAT number if your compa
What Is My Estonian Company Identification Number?
Your company, when accessing the Estonian registry, obtains a registration number. This number, along with the name of your company, serves to identify your company and must be included in the invoices that they send to your clients or send you to your suppliers. They are made up of numeric digits only. You can find yours in the registry entry that the e-Business registry sent you when your company was registered or looking for the name of your company here.
How Much Time Does It Take to Start My Business?
Applying for e-Residency is the most time-consuming part of the process: e-Residency application: 2-4 weeks. Company registration: 1-3 working days. Bank account opening: depends on the bank, 3 to 7 days on average. VAT number: usually 24 working hours That means that** if you start the process today**, your company can be ready in 3-4 weeks approximately. If you are already an e-Resident, the process is much shorter, usually taking just a couple of days.
How do I sign the contract of services with Companio during the registration process of the company?
As an essential part of the process of registering your company, all partners need to sign the accounting contract and AML (Anti-money laundering) document before proceeding to the registry application. This is so for two reasons: To ensure that the partners are all e-residents and to verify their identities. To ensure that you understand and accept the associated accounting contract. To proceed to this signature, which is done during the registration process, you will simply have to proc
How to Declare the Share Capital?
You first have to pay the share capital, for which the shareholders must transfer the money from their personal accounts to the company's bank account in the correct percentage. This implies that each shareholder would calculate their share according to the distribution of shares among the shareholders (percentage of shares), and the total amount of share capital that is declared in the registry of the company. From 2019 the share capital can be paid into any account with a European IBAN, incl
I Need Some Documentation of My Company
You may be asked to get a specific document for your company for different reasons. Investors, banks, partners, or governmental authorities may request them. But do not worry, Companio is here to help you! We will obtain them from the registry, notarise them, add the required apostille (if necessary) and deliver it to you. Below you can see a list with the prices for each one of these documents: |----------------
How Do I Get Registration and Payment of Notarized Share Capital in English-Estonian or Spanish-Estonian
In order to register the share capital of your company, you need to make an application in the register attaching proof of payment or a report signed by the bank that proves that the share capital has been paid, and it has to be in Estonian and digitally signed. The problem is that some banks are not able to deliver said documentation with these requirements, so it is necessary to make a sworn translation, sometimes notarized, and with an apostille so that the authorities accept the ban
How Do I Obtain the Official and Apostille Documentation Of My Company With Companio?
Do you need the official apostille documentation for your company because the bank has requested it? Don't worry, Companio does all the paperwork for you. The service pack includes: Entry in the registry: this is what proves that the company is incorporated. Articles of association: they contain the organic and regulatory structure of your company. Postal and digital delivery of documents: we deliver digital copies and we send you physical copies. Help and support: we g
How Do I Get a Physical Address for My Estonian Company?
As part of our services, and subject to a monthly accountancy plan subscription, you get a virtual office for your company. That includes a person of contact and legal address for your company in Estonia. While this is a physical address, bear in mind that it’s a virtual office. It’s not an office that your company has rented, so you won’t have any utility bills or rental agreement documents. This address will also be shared with other companies. If you need to rent facilities in E
How do I get the entry in the registry and the articles of association?
You can get them online and download them from the e-Business Register. In this article, we explain step by step how to do it.
How Do I Provide Proof of My Estonian Business Address?
Some online banks require proof of the company’s address. For a standard company, this normally means an office rental contract or a utility bill. As an e-resident, with a virtual office, perhaps even travelling around the world, you cannot normally provide any of these documents. However, in this case, online banks understand that for companies created by e-residents, the effective address of the business is the address where the company operates. This place, which is normally outside of Esto
How Do I Close My Company With Companio?
Closing a company is generally a complex process, more than opening it. This is because the financial authorities have to make sure the business is no outstanding debt, the bookkeeping is in order, and the company has paid all due taxes. To close your company you will need a “liquidator”, but don’t worry, we got you covered. Companio will help you thought out the process. What’s the price? The price for closing your company is €450 + VAT (if applicable). How does the liquidation process
Can I Sell My Company?
Yes, you can sell your company. You can contact the notary to finalize the process correctly. You will have to add the new owner or owners as board members and shareholders, and then you can delete yourself. You can do it online or you can visit a notary in Estonia. If you want to do it online, the share capital must be, at least, €10.000, fully paid and registered. You can also do it faster by physically visiting the notary in Estonia. In this case, there is no need to incre